Digital Communications Terms and Conditions

All websites maintained by Digital Communications are managed by a client-designated site owner. This site owner is responsible for overseeing the administration of the website and for requesting the permissions to be granted by Digital Communications to any additional site editors.

Site Access Request Form

Before a site editor is given permissions for a website managed by Digital Communications, the site editor must agree to these terms and conditions.

Terms & Conditions

Follow all University of Oregon policies. Pay particular attention to the following:

Do NOT collect Family Educational Rights and Privacy Act (FERPA) data on websites managed by Digital Communications. Student records are protected by FERPA and are not allowed to be collected on any site managed by Digital Communications with the exception of information designated as directory information. The Student Records Privacy Policy covers how FERPA can apply to students and parents as well as faculty and staff.

Follow the Acceptable Use of Computing Resources Policy.

Follow the Data Classification Policy, which classifies all university data and defines the roles and responsibilities of data trustees, data stewards, data custodians, and data consumers. 

All websites must be accessible and meet the standards required for Web Content Accessibility Guidelines (WCAG) 2.0 (Level A) compliance. Follow the web accessibility requirements in the UO Style Guide.

Follow the brand standards outlined in the UO Style Guide.

Follow the Drupal best practices outlined on this website.

Site Maintenance

The site maintenance window is from 8 p.m. to midnight the night before the second Thursday of each month. Do not work or make edits on your site during this maintenance window. Exceptions can be made if arrangements are made with Digital Communications by the Monday prior to maintenance. Contact us if arrangements need to be made.

Failure to Comply

Failure to comply with these terms and conditions will be the responsibility of the office, division, school, college, or department of the website. This includes data breaches related to FERPA data as FERPA data is not allowed to be collected on sites managed by Digital Communications. For more information regarding data breaches see the Data Security Incident Response Policy.

Removal of Site Editor Permissions

It is the responsibility of the site owner to notify Digital Communications when permissions to a website for a site editor should be removed.