Terms and Conditions

All websites maintained by Marketing Communications are managed by a client-designated site owner. This site owner is responsible for overseeing the administration of the website and for requesting that permissions to be granted by Marketing Communications to any additional site editors. Most of the time, the site owner is the communications team in your school, college, or administrative unit.

We do not create accounts for departmental Duck IDs. Each account must be tied to an individual's agreement to the terms and conditions.

SITE OWNERS must request access for additional site editors by completing the Site Access Request Form:

Site Access Request Form

Terms & Conditions

Before a site editor is given permissions for a website managed by Marketing Communications, the site editor must agree to these terms and conditions:

Follow all University of Oregon policies. Pay particular attention to the following:

Do NOT collect Family Educational Rights and Privacy Act (FERPA) data on websites managed by Marketing Communications. Student records are protected by FERPA and are not allowed to be collected on any site managed by Marketing Communications with the exception of information designated as directory information. The Student Records Privacy Policy covers how FERPA can apply to students and parents as well as faculty and staff.

Follow the Acceptable Use of Computing Resources Policy.

Follow the Information Asset Classification & Management, which classifies all university data and defines the roles and responsibilities of data trustees, data stewards, data custodians, and data consumers. 

All websites must be accessible and meet the standards required for Web Content Accessibility Guidelines (WCAG) 2.0 (Level AA) compliance. Follow the UO's Accessibility Policy and visit the Digital Accessibility website for more information.

Follow the brand standards outlined in the website brand requirements.

Follow the Drupal and user best practices outlined on this website.

UO Blogs:

The UO Cosmic theme is not guaranteed to be compatible with all third party plugins available on UO Blogs. If you plan to use third party plugins in tandem with the UO Cosmic theme, please be sure to thoroughly test your website prior to going live. UO Communications and the UO Information Services Help Desk will not provide technical support for problems that may arise when using Cosmic along with third party plugins.

Site Maintenance

The site maintenance window is from 8 p.m. to midnight on the third Wednesday of each month. Do not work or make edits on your site during this maintenance window. Exceptions can be made if arrangements are made with Marketing Communications by the Monday prior to maintenance. Contact us if arrangements need to be made.

Failure to Comply

Failure to comply with these terms and conditions will be the responsibility of the office, division, school, college, or department of the website. This includes data breaches related to FERPA data as FERPA data is not allowed to be collected on sites managed by Marketing Communications. For more information regarding data breaches see the Data Security Incident Response Policy.

Removal of Site Editor Permissions

It is the responsibility of the site owner to notify the Digital Strategy and Communications team when editing permissions to a website for a site editor should be removed.

Due to how Drupal handles site users, anyone who has had their editing permissions removed will still be listed on the site's user list but will not have any ability to edit content.